Complaints and Disputes
Our complaints handling procedure reflects SPPAs commitment to serving the public. It seeks to resolve issues at the point of service delivery, and where necessary to conduct thorough, impartial and fair investigations of complaints.
The procedure which complies with the Scottish Public Sector Ombudsman's guidance on a model complaints handling procedure. This procedure aims to help us 'get it right first time'. We want quicker, simpler and more streamlined complaints handling with early resolution.
Please tell us if you have a complaint. These are generally about:
our standard of service
a mistake we have made
how you have been treated by our staff .
We will apologise and put things right as quickly as possible.
For more information please see our Guide to Complaints.
Not receiving a favourable response about how the regulations have been applied is not a complaint. We have an Internal Disputes Resolution Procedure if you are not satisfied with a decision that we have made. Some examples are:
- the amount of retirement benefits you have received
- rejection or awarding of ill health retirement benefits
- not being allowed to transfer in or out of the scheme.
The IDRP complies with pension legislation and Citizen's Charter guidelines. It is a two stage process, the first of which asks you to write to or contact the Scheme Manager who will try to resolve your complaint and let you have a response within two months (but sooner if possible).
The next stage will be to write to or contact the Policy Manger who will respond to you within 15 days of receipt of all information.
If you are still not satisfied, you can get advice from the Pension Advisory Service (TPAS).
Finally, you may take your case to the Pensions Ombudsman (PO) or The Scottish Public Services Ombudsman (SPSO) who can consider complaints which relate to the administrative actions of SPPA. However, it is unlikely they can accept complaints which relate to decisions or omissions relating to provisions of pension regulations. You should contact SPSO directly to discuss whether your complaint can be considered.
Useful addresses and telephone numbers
The Scottish Public Services Ombudsman
3. Unacceptable actions and behaviours
We come into contact with many people in the course of our work and in the vast majority of cases, these interactions are positive and productive for all parties. Occasionally, the behaviour or actions of individuals we have dealings with make it impossible for us to continue any constructive engagement. In a small number of cases we have to consider taking steps to protect our staff or to ensure that our ability to work effectively is not undermined.
Our Unacceptable behaviour policy explains how we will approach these situations.